In order to determine whether your operational costs are acceptable, good recordkeeping is essential and required by regulation (401 KAR 48:090). Without good recordkeeping, you cannot determine the volume of waste disposed of or the cost per ton to dispose of it. The volume data collected at the scale house is also used to monitor the progress of the filling of cells and to project landfill space utilization.
The best data on waste volume is obtained by weighing the trucks as they enter and exit the landfill. This provides actual weights and records on how the waste stream varies. Regulations require that all contained (Municipal Solid Waste) landfills and construction/demolition debris (CDD) landfills have scales to weigh the waste.
After the trucks are weighed, all data concerning waste volume must be recorded. The source of the waste from each truck also has to be recorded. This information must then be submitted as part of the quarterly report required by regulations.
The first line of defense for unauthorized waste, hazardous waste or waste from unpermitted geographic sources is the scale house operator and the compactor operator. They need to spot check the incoming loads for these types of unauthorized wastes. They should also check for hot loads of smoldering material that should be handled in the proper manner.
Without proper recordkeeping of all necessary data, it is difficult to determine the cost per ton, disposal cost and to project the landfill filling rates. This data is necessary to help determine tipping and other fees.